Transport ERP, Fleet Management, Driver Expenses, Fuel Control, GPS, Billing and Finance: connected in a single AI-powered workflow. Built for the realities of cross-border African transport.
Every challenge below is something Fleetx has been built to eliminate not work around.
Cross-border trips managed on WhatsApp and phone calls. No visibility on where the truck is, what it's carrying, or what documents are missing at the border.
Live GPS tracking + trip manifest in one screen. Border document checklist, expected crossing times, and alerts all in one place.
Trip reconciliation done manually at month end. Advances given to drivers recorded in notebooks. Disputes and missing balances are common.
Every driver advance and expense is logged against the trip in real time. Running balance visible to the fleet manager at all times. No disputes.
Fuel issued at the pump with paper slips. Pilferage and over-reporting go undetected. You don't know actual fuel cost per km or per trip.
Fuel issuance logged per vehicle per trip. Variance alerts when actual vs expected diverge. Full fuel cost visibility at trip and truck level.
Maintenance is reactive. A truck breaks down and you find out it missed its last three service intervals. Workshop costs have no budget or forecast.
Preventive maintenance schedules per truck, based on km or calendar. Workshop job cards, parts consumption, and cost tracking all in the platform.
Invoices go out weeks after a trip completes. Finance can't reconcile because the trip data is in one system, the POD is on paper, and payments are tracked in Excel.
POD received → billing triggered automatically. Finance has real-time receivables visibility. Trip-level P&L calculated the moment a trip closes.
GPS is installed but it's just a map. The location data never connects to expenses, billing, or the accounting system. It sits in a silo.
GPS is the backbone, not an add-on. Mileage auto-populates into trip expenses, billing triggers, and fuel variance calculations automatically.
This is not a GPS platform with add-ons. This is one unified AI-powered workflow that runs your entire transport operation.
Every stage of the trip writes to the same record. When the trip closes, the full P&L revenue, fuel, driver costs, maintenance share, tolls is calculated automatically.
Mileage from GPS feeds into fuel variance calculations. Border crossing times auto-stamp the trip log. Location data stops being a map and starts being a business record.
Your finance team doesn't wait for the driver to return to reconcile the trip. Expenses, advances, and freight charges update as the trip progresses.
Before Fleetx, we had no idea which trips were profitable and which ones were losing us money. Now I can see trip-level P&L within hours of delivery. Our fuel costs dropped 18% in the first quarter.
The driver advance module alone saved us enormous time every month. We used to have two people doing reconciliation. Now it's automated and the drivers get paid faster too.
The cross-border visibility is what sold us. We run between Kenya, Uganda, and Tanzania and the GPS-to-ERP connection means our finance team always knows where a consignment is, not just our drivers.
Fleetx Africa is delivered in partnership with Vineshco a locally present implementation and support partner with direct knowledge of East African transport operations, regulations, and business needs.
Every day without connected operations is revenue you can't recover. Chat with us on WhatsApp and we'll show you the platform on a live account.